reception party

Can wedding planners fit into your budget?

A wedding planner can be considered an broad term for an array of services that are organised and delivered by a single person or a team of people. Given the extent of the job, the cost at which it is all available is an important criteria.

Initially, this industry worked by receiving a percentage of the cost of a wedding however,  recently, coordinators charge a flat rate for the services they provide.  This would vary depending  on the packages chosen – whether it is the consulting package, the day of coordination package or the full-service package.

What do these packages include?

To start off, the Consulting Package is a bill-by-the-hour package where certain areas that need assistance are addressed, whether it is vendor suggestions or venue choices. These interactions happen before all major vendors or venue decisions are made. Additionally, these meetings are also used as opportunities to promote a Day of Coordination package or even a Full Service Package putting-forth to clients what they can expect if they were to be hired.

The cost of consultation can vary between Rs. 2,000/- to 4,000/- an hour for less experienced agency. However, in the city, this price will certainly be much more. A well-established planning agency can even start their rates at Rs. 6,000/- and go above and beyond 9,000/- an hour.

Day of Coordination Package: A Must-Have?

Some brides like the thrill of getting in the details of organizing every aspect by themselves. However, brides can seek assistance on the day-of which is essentially is coordinating on the brides behalf. This package can be booked at an early date but the service will be provided  a week or two before the big day.

There is plenty of tasks that need attention such as creating a detailed timeline, engaging with vendors that are hired; check contact information, review contracts signed so that the obligations of vendors are clearly outlined. Once the coordinator is familiarized with the client’s expectations, they would have to also check on the ceremony and reception venues and also organize the rehearsal. Their presence on the day of the ceremony entails coordinating the sequence of events which is essentially the primary aspect of their responsibilities.

The cost of this package would vary depending on the location, number of reception venues, etc. In non- urban areas, it can be availed at a price of Rs. 30,000/- to 50,000/- and in large cities, the cost of a day of package on an average can start from 50,000/- and upwards.

Full Service Package: A Frequent Choice

Many event professionals only take on Full Service Package especially those who are well experienced on the job. In full service contact package, the event coordinator has an indepth idea about the couples likes and preferences and is expected to  transform their vision to a reality. A Full Service package is often the choice of couples that have hectic professional lives or don’t wish to get in all the intricacies of  organizing the event themselves. Majority of the agencies often prefer the full service arrangement as they have better control over every aspect of planning and executing the celebration.

These professionals hire their own team of vendors that they usually work with in the past and are highly confident of what they can deliver. All the necessary  arrangements are discussed with the client who can equally participate in planning as well. Many clients prefer this package as it provides them with a comprehensive set of services, which means that they have less to worry about and let the pros do the heavy lifting on their behalf!

Whether a couple is planning on approaching an event professional just for a few advice sessions or to take on the entire package, an initial discussion will give you a better understanding whether the person would be the right fit and also being able to transform your ideas to reality.

In terms of comparing pricing most event management agencies will always price themselves within the range of what is being offered by the competitors in the area.  With a bit of research and by speaking to a few over the phone you would get a fair idea of what the average pricing is however, it is always recommended to make a shortlist of your preferred choices and schedule a meeting in person.